Carl’s Insights To Improved Productivity & Todoist | Success In Personal Productivity ✅ | Ep 02
Welcome to the second post in my Success in Personal Productivity series! Today I’ve got a special guest who will be taking over and discussing productivity and how to get organised with Todoist!
Watch the video below:
Carl Pullein runs a fantastic Youtube channel called Working With: and I have spent countless hours on his channel consuming all the information on there because he has a number of great series about working with Evernote and Todoist.
These two apps I personally use heavily in my own life and they really help me with my day-to-day productivity.
Carl has impacted thousands of people with his Youtube channel with tutorials on how to use those apps. He has kindly agreed to send over a video talking about productivity and Todoist! I’m so excited to share this with you, if you have any questions about Carl at all, I will have all his links below!
Todoist is an application for those of who you don’t know, that can manage your daily tasks and projects, and pretty much get your life into complete organisation!
One of the things I have been really involved in and one of the reason I chose Todoist is because of my love for getting things done.
Now, a brief history of my background, way back in the 1990s when I started working as a very young 20-something year old, I actually used Franklin planner and I used that right up to 2009 when first read the book Getting Things Done by David Allen.
I was introduced to it back in 2009 and it was just at the time I got my iPhone and I saw the possibilities of moving away from a completely analog system to a complete digital system reasonably quickly.
One of the principles behind GTD and one of the reasons why I love the book so much is because the tools to use and the system to follow is pretty much entirely up to you and how you work because the principles are just a set of guidelines and to be fair, logical guidelines about keeping yourself organised and knowing what to do and when.
Once I moved into the digital world, it opened up so many things. I think I started off with Franklin Covey tasks or something, I used that for about a year and then I switched to Things, which have recently just updated a Things for Three, but I was using Things 1.0, and it was a pretty good app. It was beautifully done.
I then moved over to Omnifocus and I used that for a good two or three years, and finally I came across Todoist, and the thing that appealed to me about Todoist was just the beauty of the application and that it had all the features I wanted and nothing extra.
That was always the problem I had with Omnifocus. There was way too many features and the temptation to play around and tweak and twiddle was too much for me. In the end, I moved over to Todoist and I’ve never looked back!
Todoist is fast, it’s solid, it has never crashed on me and I just would highly recommend it. So if you’re in that area where you’re thinking about which application to use, I would strongly recommend Todoist.
How I organise my Todoist:
I’m going to give this a really basic overview because I don’t want necessarily to say this is the only system because it isn’t. My system works for me and your system will work for you, but I have come across that this system I have set up actually works for me in the best way and it covers pretty much every single base.
With Todoist there are fixed boxes at the top, the bit I really want to show you is how I have my projects set up.
The first thing I have at the top is my Tickler file. My Tickler file is essentially just files I use as reminders.
I always set off my Tickler file bolded and for those of you who don’t know, with Todoist, you can create text effects like bold, italic and various other things.
To create the bold effect, you have to create the double exclamation marks and close it with the same. In this example, I’m going to type Check Above & Beyond tour dates in brackets and then I’m going to copy the site URL and put that into my Tickler file just before the task. Now when I save it, it has turned into a clickable link so when this comes up and i schedule it for the first of every month, I will get this coming up.
One more thing I do in my Tickler file is I file them red.
This is how I use Tickler files. They’re not necessarily tasks themselves, they’re just little reminders that I need to do something or want to do something.
Karma Point tips:
In my routines, I have divided the sections in to daily, weekly and monthly. I have colour coded it green and it lets me know when I look at my Karma points, where I am spending all my time. It tells me what I’m doing, so if I’m spending too much time in my routines, I’m not taking my life further forward and I’m not growing.
What I’m looking for is things like area of focus and work. This is where I should be spending most of my time because work means I’m earning money, and areas of focus is things I really want to improve about myself.
By colour coding routines, it can help you see where you are on a particular day!
I then have my work projects, they’ve all got specific colours and I have those under work. I have home projects too and you can use emojis too to liven things up if you wish!
I also have areas of focus, family, career and exercise! I have a number of things here that I want to keep track of, and I have goals in each section.
The OPA System
Tony Robbins has a wonderful thing called OPA – Outcomes, Purpose and Action. In my real Todoist I’ve got my goals and I include all of these in my goals and I use Todoist to help channel where my focus should be!
For example, if I look at my professional outcome: it is to be an internationally renowned productivity speaker, speaking at event all around the world doing seminars and speaking engagements to hundreds of delegates at each event. My seminars will be high energy and entertaining as well as educational.
I’ve got my purposes, which are below that, and then my actions of how I can actually do that.
Hopefully this has given you an overview of how I use Todoist and its hopefully given you some ideas of how you can set your own Todoist up! If you want to have a lot more tips and tricks on how to set up Todoist, you can head over to my Youtube channel where you can pick and choose what you want to learn with Todoist!
I’ve published over 110 episodes on my channel now so I’m sure you’ll find exactly what you’re looking for and if you don’t, feel free to contact me and I’ll be more than happy to answer any questions you might have!
Thank you Kevin for inviting me on and thank you guys too! I wish you all a very, very productive week and see you again soon!
If you have any questions about Todoist, let me know in the comments! 🙂
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