Getting Things Done With Todoist
Hello everyone! Got an awesome little review coming to you today and it’s about getting things done with Todoist!
Watch the video below:
CONTINUE THE VIDEO TRANSCRIPT:
Now, this is a bit of a dual video, dual review and it’s about the book called Getting Things Done by David Allen, which I’ll have a picture pop up around here somewhere so you can see it and an app called Todoist, where you can download an app onto your laptop, your smartphone, your smartwatch, wherever it might be and it’s an awesome app and I’ll get into that a little bit later.
But, what this video is all about is last year I read the book Getting Things Done by David Allen and it’s a great book. It’s about how to get things done more effectively, more efficiently, less stressful. You know, we’ve all got so many things to do in our lives it can get quite overwhelming, from making sure that the house is tidy, getting your shopping done, making sure you got things ready for work, for your family, we’ve all got so many things to do and the book was reallt good last year and I implemented a number of different things into my life, which made a big difference. But a couple of weeks ago, I was just having a look at my Kindle library and I spotted it and I was like, I haven’t read that book since last year, so what I’m going to do is I’m going to go through it again and see what learning objectives I can get from it this time.
A couple of things that I got from the book this time is great, which I’m going to share with you now, but the main thing really is you don’t realise how much less stressful it is when you start implementing these strategies into your life. There are so many things that we have to do and we keep up in our minds all the time. We’re always overflooded, we’re flooded with information, we’ve got to do this, we’ve got to do that, and we keep it in our minds all the time and what happens is, it builds up stress. Without you knowing it, it really does build up stress because you’re forgetful, you may forget some critical things that you have to do, you’ve got all these things in your mind so you can’t rest easy, it may interrupt your sleeping patterns, whatever it might be, you don’t realise the effect it’s having until you start to implement some of these strategies, and I can tell you now, the book is – there are so many things it includes, I really recommend it to you and what I’m going to do is I’m actually going to have on my blog post a diagram. It’s like a getting things done workflow diagram, which I’m going to show from the book, it’s from my Kindle, so I’ve just screenshoted it so you can see it and it really lays the principle for how you can manage all this information, all these things you have to do in your life and it’s like a flowchart. So you can just follow it through from the information coming in to you and the decisions you have to make, how you’re organising that information, where are you managing that information, where you’re keeping that information, and that’s where Todoist comes in.
Todoist is an app that I installed. There’s a paid version and a free version, so I recommend either way, just check it out so you can see what it’s all about and I actually have the paid version now because I think it’s amazing and it actually goes through whatever you’re using in terms of phones, smartwatch or laptop or computers, whatever it might be, wherever you use the majority of your time, it will be there. It will be on your laptop, there’s an actual Chrome plug in that you can download as well and what I’m actually going to do in this video, I’m going to quickly show you it on my screen so you can see it. So you can see how I use it and I’ll give you a couple of examples.
Hi guys, so I’m now on Todoist.com, so if you just go onto Todoist.com and you’ll come to this landing page and you’ll see it starts off by saying accomplish more everyday. Like I said, there are free versions, there’s also a premium version. Whatever you want to do, I suggest just come on down, have a look, just check out the free version. I’m just going to give you a quick overview on how I use it. You can make your own mind up. If it’s not for you then you can get rid of the app. It is available on a majority of platforms.
I’ve never had a problem downloading it on Android or Apple, Windows, iOS, whatever it might be, come on down, just have a look. I’m not going to go through all this in terms of what they’re offering because you can come to the website yourself and have a look at that. What I wanted to do really is I wanted to log in so you can see my account.
So, I don’t usually use the website itself. You can do, but how I tend to use it is Todoist is either on my phone or it’s on a Chrome extension here. You can see it as an extension in my bar up here so you can see I’ve got two tasks still to do today and this is – no matter what page I’m on, this is always there, so it’s however you want to use it.
The brilliant thing about it is you can – if you’re updating it on your laptop, you can then see it on your phone. It is in real time so it syncs. So I’m just going to log in so you can see how I use it. I’m not – I’m just still finding my way. Like I said, I read the book, Getting Things Done by David Allen and since I’ve started to populate Todoist again, I found that it’s so beneficial and when you’re first populating it, you may feel like it’s a bit of a task populating everything but once it’s done, it’s done.
I’ll just show you mine. So I’ve just logged in, you can see I’ve got the tasks to do today, so this is what I’m doing today. You can see on the left hand side here there’s projects, so I have projects in all areas of my life, so I use a main project for the main area, so health and fitness and then you can add projects within your main project, like subprojects.
So it’s very, very easy to add projects, you can just click on add project and just put an example there, so add an example, and inside this you can then start adding tasks. You can add a task straight into that one or you can add a second project, which you can then make into a subproject.
You can see, this is now under example, so you can then add research Todoist app and in terms of scheduling, you can schedule anytime, tomorrow, next week, in one month, no due date, you’ve got the calendar there, you can schedule it anytime. There are little tricks you can do, so I could do this as a recurring task if I wanted to, so if I wanted to do it everyday at 10am say, I could just put everyday at 10am, so what that’s going to do is tomorrow that’s going to prompt me to say research Todoist app and you can just click complete once it’s complete.
You can add comments, you can share, a part of the premium, you can actually share and you can delegate to other people, which is good. You can add labels, you can prioritise, you can have reminders, there’s so much you can do. I’m probably not going to actually cover everything in this because Todoist is so big. There’s like a karma section so you can see how many tasks you’ve completed over the months, the years.
Once you’ve then populated everything, so recurring tasks is so good for this, so I’ll just give you an example of a good recurring task. In my personal development, I have a goals review, so in my goals review, you can see a recurring task that comes up once a year, I have my year goals, so on the 20th of every year of December, my year goals – this is the time I start to think what am I going to do for the next year, what would I like to do, so this is just a recurring task and everything is out of your mind.
This is the brilliance of it. You get it in here and then it’s out of your mind. It’s less stressful for you. You can put anything in here from everyday tasks with your family, I must go shopping, I must take the bins out, for example, take the trash out, so I don’t have to think about it. It just reminds me every morning. I just look at my phone, I’ve got a widget on my phone on my homepage so I see it everday. I have it on my smartwatch, I have it – if you look at the Google Chrome extension, you can see it’s actually just the same as the actual website.
You can literally just view what you’ve got to do that day, so everything else is taken care of. Everthing you’ve got to do next week, next month, all these tasks, once you’ve scheduled them, it’s taken care of, so all you’re doing is focusing on what’s today. So you can stop thinking about tomorrow, you can just wake up in the morning, Todoist will have everything mapped out for you, it will actually email you in the morning as well to say these are your tasks for today.
So you can view what task you’ve got to do today, you can view what you’ve got in the next seven days, you can add labels, you can add filters, there’s so many things you can do. There’s an inbox, if you’re getting loads of information coming at you all the time, which you do, you can start adding tasks in your inbox.
Instead of thinking right, I’ve got to do this, I’ve got to do that tomorrow and then keeping it in your mind, just add it into your inbox or add it just anywhere on Todoist and you can then schedule it, you can then prioritise it, you can then put it into it’s project, wherever it is. Whether it’s your health and fitness or somebody wants you to check out a new diet. Just add a task, put it into diet.
I have a project called future and these are future ideas, future adventures I want to go on and I just list them all on there. Personal development, I have the books. Books that people have suggested to me to read, I just put them on there and then whichever book I’m reading, so like for instance, I’m actually reading a great book at the minute about Tesla and it’s a great book, I’ve only just started reading it, I might just do a bit of a review on that as well, so whichever book I’m reading I just put that as a recurring task now.
Any new skills, so I want to learn Spanish and yoga, these things have not scheduled yet, they’re just there, they’re just captured so I can come to them at any point. Like I said, there’s so many things you can do.
Ever since I started using it, it’s really helped me in terms of getting back into productivity. I can schedule my runs, I can schedule my meetings, I can schedule everything, it’s all there, Todoist takes care of everything.
So I think I’m most likely going to leave it at this now in terms of inside my Todoist. Like I said, I’m still populating it, it’s not all 100% there yet, I’m still working my way of all the different things it can allow you to do. The extension is brilliant but what I want to do it just quickly just show you what I mentioned earlier in the video about this workflow diagram.
The workflow diagram is – you can see, I’ve just put a screenshot here from my Kindle and you can see like stuff that comes into your life, you’ll put it into basket, it’s just a great workflow diagram that will organise the information that’s coming towards you.
So stuff in basket, what is it, is it actionable, no, so if it’s not actionable just trash it. If it’s not now, someday you can hold it, you can put it in your inbox, you can just leave it there. Reference, you can leave it there as reference. If it as actionable, what is the next action? Is it a project that needs planning? Put it in your planning. Is it you need to review it? Whatever it is, so you just follow this workflow diagram.
It’s great workflow diagram, it may seem straightforward but I absolutely loved it when I read this bit. Will it take less than two minutes, you know, just do it immediately. If it takes less than two minutes, just go get it done. If it doesn’t, do you need to delegate it? If you’ve got a team working for you, you can just delegate it to somebody else, you can defer it, you can put it in your calendar, you can put it in Todoist, you can schedule it, you can create a new project, you can create new actions. Whatever it is, and following this model, this organising workflow diagram from David Allen, this is directly from Getting Things Done, it’s going to make your productivity go thorugh the roof.
So, I hope this has been worthwhile, I hope this has been valuable sharing this little video on Todoist and Getting Things Done. I highly recommend it. Like I said, please check it out. Let me know what you think. If you’ve got any comments of anything that I’ve mentioned, please put a comment below, please share this video, please like the video. Check out my blog, I’ve shared lots and lots of content on my blog at NewRichLifecoach.com, please subscribe and I really look forward to the next video and I’ll see you guys very soon. Cheers!
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