Managing Work & Distractions With The GTD Diagram 🖊 | Success In Personal Productivity ✅ | Ep 03
Welcome to the third post in my Success in Personal Productivity series! Today I am going to be discussing distractions and how you can prevent them in your life by going through David Allen’s Getting Things Done, the GTD workflow diagram.
Watch the video below:
This workflow diagram really helped me prevent distractions in my life. There are a couple of tools I use to not get distracted – one being Cold Turkey, which I have a video on my channel about, but another one is Todoist.
Check out my takeover vid from Carl Pullein on how to use Todoist to increase productivity here!
And this video I made some time ago about the basics of Todoist!
I’ve spoken about Todoist, and it’s my way of managing my life. Todoist is just a tool that I use, but the process and the way of thinking is what I’m about to share with you!
If you want David Allen’s Getting Things Done, you’ll be able to find it on Amazon! I’ll also leave a link at the bottom of the post for you to check out! I highly recommend getting the book, it really helped me with my way of thinking.
The GTD Diagram
1.) First of all, the “stuff” at the top needs to be captured in a capture system. In the diagram itself, it is described as “In-basket”.
You could have a capture list, you could have your inbox on Todoist, whatever you want. You just need to put your stuff in a basket. Then you need to ask what it is.
2.) Is it actionable? Yes or no?
If it’s a no, does it need to go in the trash? If it’s not important, trash it straight away. Don’t even spend time being distracted by it, don’t spend time looking into it.
You might decide that it’s an idea for the future. It might be a “someday/maybe” category. Then, put it in a project like a Ticklr file. I then review those projects on a monthly basis.
If it’s not either of those, it might be a reference you can use later in the future.
If it is actionable, you need to decide if it’s going to take you less than two minutes. If it’s going to take less than two minutes, just do it.
If you adopt this two minute rule, it will be amazing how productive you’ll be. If it’s a simple response in an email saying yes or no, if it’s something that can be actioned there and then in less than two minutes, just do it.
3.)If it’s going to take longer, you have some other options. You either delegate it or defer it.
If it’s a delegation task, delegate it to a member of your team.
If you can’t delegate it, defer it. If you can’t do it there and then, put it in your calendar and plan to do it another time.
So I personally would move those tasks to my planning project where I go through them every Sunday and delegate time the following week to do it!
Hopefully this helps and you’ll be able to adopt this into your life and prevent distractions! This really helps with managing your time better, and it does take some time to get used to, but once you adopt this way of thinking, the distractions and things that are not important to you can really start to be eliminated, especially when you couple this way of thinking with apps like Cold Turkey or Todoist.
Remember to check out David Allen’s book, and let me know what you think! If you’re already using this method, let me know how you find it and what tools you’re using! 🙂
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